Unified Digital Workspace
Unified Digital Workspace / Platform Modules

Every module. Built to connect.

Unified Digital Workspace is modular by design. Turn on the operational tools your organisation needs today, knowing every module reads and writes to one shared directory, permission tree, and audit log.

01 / Operations & Workflows 02 / Documents & Governance 03 / People & HRMS 04 / Public Web & CRM 05 / Commerce & Automation
01 / Operations Workflows & Assets

Coordinate deliverables, maintain assets, and resolve incidents.

Keep operational work structured and visible. From multi-stage project milestones and recorded timesheets to facility maintenance and incident root-cause investigations.

MOD-01 / PROJECTS Core Add-On

Projects & Tasks

Stage-gate project management with task assignments, milestone delivery, and logged time entries.

Core Capabilities
  • Stage-gate workflows with milestone progress tracking
  • Task boards with ownership, stage transitions, and priorities
  • Timesheets and hour logging attached to specific workstreams
  • Budget tracking with actual vs. planned cost variance
  • 5x5 Likelihood x Impact risk matrix and register
Connected Context Links to CRM clients · Intake forms · Staff directory
MOD-02 / FACILITIES Operations Module

Facilities & Assets

Dual-mode physical asset management, building breakdown, and preventive maintenance work orders.

Core Capabilities
  • Institutional asset register with serial numbers and locations
  • Building, floor, and space hierarchical breakdown
  • Preventive maintenance schedules and automated recurring tasks
  • Work order dispatching, status tracking, and completion sign-offs
  • Estate occupant service requests routed to maintenance teams
Connected Context Syncs with Vendor Marketplace · Incident management
MOD-03 / INCIDENTS Governance Module

Incident Management & CAPA

Classify operational incidents, investigate root causes, and track corrective action tasks to closure.

Core Capabilities
  • Structured incident reporting with severity and impact scoring
  • Handler assignment, escalation paths, and department tagging
  • Corrective and Preventive Action (CAPA) task boards
  • Investigation commentary and root-cause analysis documentation
  • Compliance reporting and immutable resolution audit logs
Connected Context Tied to Facilities assets · Custom report builder
MOD-04 / QUALITY Institutional Module

Quality Monitoring & Evidence Vault

Track organizational workplans, operational KPI indicators, variance alerts, and compliance evidence.

Core Capabilities
  • Workplan authoring, submission, and supervisory approval cycles
  • Operational KPI monitoring with target vs. actual telemetry
  • Variance logging with threshold alerts and corrective workflows
  • Secure Evidence Vault on private storage with access logging
  • Institutional audit trails for accreditation reviews
Connected Context Executive command dashboard · Document vault
02 / Governance Documents & Memos

Control policy versions, circulate memos, and keep teams informed.

Replace lost attachments and fragmented email threads with controlled document lifecycles, confidential executive correspondence, and internal intranet broadcasts.

MOD-05 / DOCUMENTS Core Module

Document Management

Controlled lifecycle for organizational policies, SOPs, and manuals with revision histories.

Core Capabilities
  • Version-controlled drafts, reviews, and formal publishing workflow
  • Departmental and organizational audience access restrictions
  • Mandatory staff reading acknowledgements with verification tracking
  • Attached comprehension quizzes to confirm policy understanding
  • Audit log of all downloads, revisions, and status transitions
Connected Context Surfaces on Intranet · Staff onboarding dossiers
MOD-06 / MEMOS e-Office Module

Institutional Memos & e-Signatures

Circulate official correspondence, capture minutes, and record verified digital approvals.

Core Capabilities
  • Formal memorandum creation with rich text and file attachments
  • Strict To, CC, and BCC isolation with verified confidentiality
  • Recipient delivery logging and individual acknowledgement status
  • Recorded minutes and executive annotation threads
  • Digital application signatures attached to approval milestones
Connected Context Org hierarchy · Notification center · Audit trail
MOD-07 / INTRANET Communications

Institutional Intranet Portal

Centralized homepage for organization-wide news, departmental boards, and company events.

Core Capabilities
  • Internal announcements feed with audience and department scoping
  • Message boards with pinned notices and threaded replies
  • Company events calendar with attending / tentative / declined RSVPs
  • Curated policy and document shortcuts for quick staff reference
  • Strict guest leak protection preventing public exposure
Connected Context Feeds from CMS Core · Document Management
MOD-08 / FORUMS Collaboration

Forums & Direct Messaging

Topic channels, team discussions, moderation queues, and private 1-on-1 messages.

Core Capabilities
  • Public and private discussion channels with role-based access
  • Threaded conversations with rich text and attachment support
  • Moderation queue for flagging, locking, and pinning discussions
  • Private 1-on-1 and group direct messaging center
  • Integrated notifications for thread replies and direct mentions
Connected Context Workspace member directory · Notification inbox
03 / People & HR Workforce Lifecycle

Structure departments, support staff, and manage employee lifecycles.

Maintain staff dossiers, manage decimal leave balances with holiday calendars, run recruitment pipelines, and conduct structured performance reviews.

MOD-09 / HRMS HRMS Core

Employee Directory & Leave

Complete staff records, emergency contacts, qualifications, and automated leave management.

Core Capabilities
  • Employee dossiers with personal info, next of kin, and credentials
  • Directorate, Department, and Unit assignment with designated leaders
  • Decimal leave balance tracking with annual and study leave types
  • Public holiday calendars with automatic working-day calculations
  • Leave approval workflow with supervisor and HR sign-offs
Connected Context Shared user accounts · Intranet birthdays · Task assignees
MOD-10 / TALENT HRMS Extension

Recruitment ATS & Appraisals

Manage job requisitions, candidate stages, onboarding checklists, and quarterly reviews.

Core Capabilities
  • Job requisitions and candidate applications tracking
  • Interview stage scheduling and formal hiring decision records
  • Automated onboarding task assignment upon candidate acceptance
  • Appraisal periods, customizable rating templates, and goal tracking
  • Supervisor and employee confidential review submissions
Connected Context Converts candidates to Employee dossiers · RBAC roles
MOD-11 / HIERARCHY Platform Baseline

Organizational Hierarchy & RBAC

Flexible directorate-to-unit mapping with permission inheritance and access delegation.

Core Capabilities
  • Three-tier structure: Directorates → Departments → Units
  • Designated Head and Deputy roles with escalation routing
  • Role-based access control (RBAC) with granular module abilities
  • Automatic permission inheritance down the organizational tree
  • Audited user role assignment with time-stamped authorization records
Connected Context Enforces access across every enabled workspace module
MOD-12 / COMPENSATION HRMS Module

Salary Structures & Promotions

Maintain transparent grade levels, step progressions, and formal promotion review workflows.

Core Capabilities
  • Standard salary grades, band levels, and step progression tables
  • Allowance and deduction configurations by staff grade
  • Promotion submission with supervisor recommendations and HR review
  • Confidential read-only API hardening on all compensation records
  • Full change history logging on salary and title adjustments
Connected Context Tied to HRMS Employee Dossiers · Executive reporting
04 / Public Web Publishing & Intake

Run your public website, intake forms, and client CRM together.

Eliminate external CMS and form subscriptions. Manage your public digital presence from the very workspace where your operational staff do their daily work.

MOD-13 / CMS Website Foundation

CMS & Web Publishing

Visual page builder, press newsroom, media asset management, and custom domain mapping.

Core Capabilities
  • Block-based page editor with flexible layout sections
  • Articles, press releases, and newsroom with category/tag taxonomy
  • Media asset library with automatic image compression and optimization
  • Custom domain connection with tenant-scoped SSL routing
  • Navigation menu builder supporting multi-level hierarchies
Connected Context Powers public website · Intranet feeds · Media library
MOD-14 / FORMS Intake Module

Forms, Surveys & Live Polls

Collect client inquiries, service requests, and staff feedback with real-time analytics.

Core Capabilities
  • Intuitive form builder with text, choice, rating, and file fields
  • Single-response anonymous polls with anti-abuse voter hash tracking
  • Submission inbox with individual response inspection and triage
  • Aggregate statistical charts, response percentages, and CSV export
  • Audience scoping: public internet, authenticated staff, or specific teams
Connected Context Creates CRM inquiries · Projects tasks · HR requests
MOD-15 / CRM Business Module

Institutional CRM & Deals

Capture inbound inquiries, manage client accounts, and track opportunities across stages.

Core Capabilities
  • Inbound lead capture from website forms and walk-in visits
  • Interaction history logs: meetings, phone calls, and notes
  • Client account directories with multiple associated contacts
  • Deal pipelines with custom stages, values, and close dates
  • Lead qualification and conversion to full account status
Connected Context Connects to Forms intake · Projects billing · Invoices
MOD-16 / PROPERTY Specialized Module

Real Estate & Land Compliance

Manage parcel boundaries, public listings, installment payment ledgers, and official receipts.

Core Capabilities
  • Project, parcel, and plot registry with spatial boundary guards
  • Public property listings with image gallery uploads
  • Client installment ledgers with gateway and audited offline receipts
  • Concurrent payment safety with overpayment refund tracking
  • Ghana land documentation, covenant vault, and clearance tracking
Connected Context Public CMS listings · Payment gateway · Vendor marketplace
05 / Extensibility Commerce & Automation

Coordinate external vendors, build reports, and automate workflows.

Extend your workspace beyond your internal team. Coordinate verified external contractors through escrow, generate cross-module business intelligence, and automate actions.

MOD-17 / VENDORS Ecosystem Module

Vendor Marketplace & Escrow

Onboard suppliers, agree audited rate cards, and settle jobs through gateway escrow.

Core Capabilities
  • Vendor profile onboarding with compliance document verification
  • Standard category rate cards with audited fee commission splits
  • Service job assignments dispatched from maintenance work orders
  • Gateway-funded escrow with currency validation and idempotent settlement
  • Formal completion sign-off and dispute resolution lifecycle
Connected Context Facilities work orders · Real estate maintenance · Billing
MOD-18 / REPORTS Intelligence Module

Custom Report Builder & Exporter

Extract cross-module operational insights with custom column filters and CSV/PDF export.

Core Capabilities
  • Multi-source reporting across incidents, CRM, work orders, and sales
  • Custom column selection and date range constraints
  • Private definitions vs. shared team report visibility
  • Instant data preview with formatted numbers and currency values
  • One-click CSV and printable PDF document exports
Connected Context Queries all active modules · Executive reporting
MOD-19 / AUTOMATION Engine Module

Business Process Automation Engine

Event-driven triggers and rule conditions to automate handoffs and notifications across modules.

Core Capabilities
  • Workspace event listener reacting to real operational actions
  • Condition builder: equals, not equals, greater/less than, contains
  • Automated task creation, status updates, and email notifications
  • Execution history log with payload inspection and delivery audit
  • Fail-safe execution preventing recursive event loops
Connected Context Listens to events across all workspace business modules
MOD-20 / STORE Commerce Module

Workspace Store & Credit Top-Ups

Purchase communication quotas (SMS, email, AI) and sell products through tenant storefronts.

Core Capabilities
  • Platform credit top-ups for SMS, transactional email, and AI credits
  • Per-tenant digital product catalog with inventory management
  • Gateway checkout with redirect and verified payment settlement
  • Audited staff offline receipt confirmations with mandatory references
  • Transaction ledger tracking and printable payment receipts
Connected Context Replenishes workspace delivery quotas · Transaction ledger
Get Started

Assemble the workspace your team needs today.

Start with a website plan, then activate the operational modules that move your business forward—all in one place.

Plan your workspace → View Pricing & Plans